Thomas Howell Ferguson P.A. CPAs (THF) is a growing, regional, Top 200 public accounting firm with an ever-expanding reach. Since our inception, THF has grown to approximately 150 team members, providing clients with a full range of traditional accounting, auditing, and tax services complemented by comprehensive consulting and advisory resources.
Our CPAs are members of the American Institute of Certified Public Accountants (AICPA) and the Florida Institute of Certified Public Accountants (FICPA), in addition to several other key industry-related associations. THF received the “Best of Accounting Client Satisfaction” Award in 2024 from ClearlyRated. In addition, THF has received other awards from prestigious publications such as Inside Public Accounting, AM Best, and Forbes.
We are currently seeking an experienced professional looking to take that next step in advancing their career path by accepting the engaging and fulfilling role as an Executive Assistant in our Tallahassee office location. In this highly trusted role, the Executive Assistant will provide advanced level administrative support to our Audit Shareholders and team leaders. The ideal candidate for this role will be extremely detail-oriented, organized, technology savvy, possess great verbal and written communications skills, and have excellent customer service skills.
*This is an in-person, working in the office position at the Tallahassee office location.*
If these characteristics describe you, then you could be the perfect fit for us!
· Has an Associate’s Degree (Bachelor’s Degree preferred)
· Has at least five years of professional administrative experience (can include office management, paralegal, administrative assistant, or executive assistant)
· Has a high level of understanding and proficiency with a variety of computer software applications utilized in word processing, spreadsheets, presentations, and communications (Microsoft Word, Excel, PowerPoint, and Outlook)
· Possess excellent communications skills with the ability to professionally interact and communicate with individuals at all levels, inside and outside of the firm
· Possess great critical thinking skills, making sound decisions with minimal supervision
· Extremely organized with a strong sense of attention-to-detail
· Great familiarity with the Internet and doing effective searches
· Experienced using office equipment including computers, printers, copiers, and scanners
· Great at effectively managing competing priorities while providing executive level support to leadership
· Flexibility to work overtime, typically during peak season
· Enjoy working both independently and as part of a team
Essential Duties and Responsibilities:
· Manage and provide advanced administrative support to include preparation of client financial statements, engagement letters, internal and external memoranda, and general correspondence
· Working in Microsoft Word: setting up tabs within tables, section breaks including impact on headers and footers, and embedding Excel spreadsheets into Word documents
· Working in Microsoft Excel: formula creation and understanding/usage, linking to other Excel workbooks and to Word documents
· Assists with conference registrations for Audit Department and coordinates travel arrangements
· Reconcile and process expense reports for Audit Shareholders
· Prepare administrative forms, update templates, prepare photocopies, and scanning
· Maintain records of Continuing Professional Education for Audit Department personnel
· Assist with the scheduling of client workflow
· Assist with the creation of PowerPoint presentations
· Coordinate client and administrative deliveries and pickups
· Grow into a leadership position with respect to an impending change in the Audit Department’s financial statement preparation software/template
· Provide administrative support for outside consultants
· Maintain industry-specific knowledge libraries (e.g., for note disclosures)
· Assist with the quality control of Audit documents and reports
· Maintain master copies of client reports and financial statements
· Review, proof, and edit documents prior to distribution with extreme accuracy
· Maintain and apply the firm’s authorized electronic signature in accordance with specific quality control procedures
· Other duties as assigned
Employee Benefits
· A competitive annual salary and compensation package
· Flexible, full-time hours
· PTO
· Eight (8) paid holidays each year
· Parental Leave
· Health insurance through Blue Cross Blue Shield (firm covers a portion of the cost)
· Dental insurance (employee portion is 100% employer-paid)
· Optional vision insurance
· Life, short-term, and long-term disability insurance (100% employer paid)
· 401(k) retirement matching (up to 4%) and profit-sharing plan
· Employee Referral Bonus
· Team and social activities for employees
· A workplace culture that supports collaboration, teamwork, financial stability, and professional growth
*We are looking to fill the Executive Assistant role immediately.*
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More About the Firm & the Tallahassee Office:
Thomas Howell Ferguson P.A. CPAs is headquartered in Tallahassee, FL, with additional office locations in the following markets Tampa and Panama City, FL. Our Tallahassee office is located in Florida’s Capitol City where you can expect a wonderful climate, ever-expanding colleges and universities, canopy roads, hiking and biking trails, arts and entertainment, sports tourism, delicious food and coffee, Southern hospitality, and more! Forbes ranked Tallahassee as 9th for the best places to live in Florida for 2022!
THF has grown to approximately 150 employees across all of our markets, providing our clients with a full range of superior services in traditional accounting, auditing, and tax services, as well as comprehensive consulting and advisory services. We have maintained the high-quality control standards of a national firm and combined those attributes with the heart and personal touch points of a regional firm to ensure we “make an impact” in everything we do. Learn more about THF by visiting: www.thf.cpa.
If this is the opportunity you’ve been looking for, we encourage you to apply!
To apply, please submit your resume and cover letter to LPersak@thf-cpa.com. Please also include contact information for at least three professional and/or community references.
If you have any questions about this employment opportunity, please reach out directly to LaQuisha Persak, Corporate Recruiter, by email at LPersak@thf-cpa.com.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer. If you prefer to submit your resume by mail, please use the following address: PO Box 14569, Tallahassee, FL 32317.
